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Facilities Integration: Meeting Summary 02/22/2020

Added by Josh Juneau 14 days ago

J Kenney:

  • Submitted requisition for Leica license renewal
  • Once complete with the renewal, Site Services will take over ownership
  • FCC GPS Unit...elevator was causing issues when moving around…set up for Kara to come and maintain

C. Madison:

  • DDC updates - Re-estblished MUI meetings…using CA Graphics
    – Johnson is using CA Graphics..it was a bit much for their tech so they have farmed out to CA graphics.
  • Metasys VPN is in the process of using Yubikey for access:
    – Cedric has access to everything he needs…testing going well
    – FESS-TS-ADMIN terminal server was able to connect to server but not able to get into app…discontinued RSA

A. Eiffes:

  • ETR (Engineering Task Request) Rolled out
    - Sharepoint entry form taken offline

K. Coppert:

  • Inventory opening tomorrow in SSP
  • FIMS Training last week
  • Sunflower developer meeting with J. Pygott and Kevin next week. South Dakota will be using SunFlower

J. Juneau:

  • GIS development environment refreshed from production, added user Niehoff for testing purposes
  • SSP: Keeping busy with phase 4 (Property Passes and Untagged Assets)
  • FID: working on changes related to the AFDCS validation
  • ETR 1.0 released to Engineering….subsequently released 1.1 with some minor changes to notifications, etc.

Fermi Redmine: System Outage w/ Lost data last week

Added by Marc Mengel 15 days ago

The system outage last Thursday was caused by a database server crash; to get things running they put up the last backup, which means Fermi Redmine is currently missing any changes from about 5:00PM Feb 5 through 12:00 noon Feb 6.

We are working on recovering the missing data;It appears to be
73 wiki pages
43 issue updates
18 attachment uploads

-- Update:

so far I've recovered the changes for issue trackers, and project wiki's 'A' through 'N'
I have another 30 wiki pages to check, and then 11 attachments to re-attach...

Facilities Integration: Meeting Summary 10/01/2019

Added by Josh Juneau 5 months ago

There was no main topic for discussion at this meeting, as this was the first meeting since the GIS Manager had left the laboratory. Therefore, there was much discussion around the GIS. Josh Kenney expressed the value of GIS in that it must be moved forward. He mentioned that the utility maps are very important, and updating this data is essential.

Kevin has been working on SURF locations, SSP Phase 4, and FIMS data.

Sabina has been working on metrics, VFA, and other related data.

Albert has been spending time repairing old links and updating the FESS website.

Josh Kenney expressed concern on who is taking over control of software such as Leica. Also, who manages and takes care of the BlueBeam software, which is used by Engineering.

Josh Juneau has been working on development of the SSP Phase 4 and Engineering Task Review applications. Josh is working on migrating the GIS environment over to the Windows 2016 based ArcGIS 10.7 infrastructure, and resolving requests from users. Also working on the FAMIS 12c Forms and Reports migration, and at this time a couple of more testers have been added (Maredith and Marcel).

Facilities Integration: Meeting Summary 08/08/2019

Added by Josh Juneau 7 months ago

Attendees: Sabina Bellino, Kevin Coppert, Josh Juneau, Josh Kenney, Karen Kosky

This week we were happy to have Josh Kenney representing the FESS Engineering department. We had a great discussion regarding FESS Engineering software, processes, and future directions. The Engineering group is currently investigating the use of Service Now for intake of Fermilab project requests, and they may be seeking the use of another project management software as well. There was also discussion around the idea of possibly seeking out an estimating software at some point in the future for the Engineering department, and having an online version of the ICE form rather than using spreadsheets. I will reach out to Michele McCusker from AD to find out if there have been any plans for an online ICE form and communicate back to the group.

Karen attended and we reviewed the Software/Request form with her. She likes it and would be happy to disseminate the information to FESS. I will work with the group to write up a short article around the group’s charge and introduce the Software/Request form. Karen plans to use that article to send the information to other department heads in FESS. We also had discussed the overall role of the group, and determined that we should not be policing software purchases or initiatives, but rather, we should be helping to make recommendations and suggestions for new software or solution intentions so that we can help guide towards better integration and less replication of functionality. Lastly, Karen would like for us to discuss and put together a short article to help others at the lab learn about how they can make use of our FESS online systems. This article may include information regarding submitting work order tickets online, searching for open tickets or active equipment, seeking out information from GIS, and so forth. We should discuss this topic in our next meeting.

Rather than having a separate meeting with FESS management and the entire FIT group, we should probably have at least one FIT group member attend the 8:30 management meeting once a month…possibly even more often. Let’s discuss this in an email or at the next meeting so that we can continue to work on informing management of the FIT group initiatives.

Other important information:

- This morning the T&M and FESS Motorpool applications were upgraded to Oracle 12 and Payara 5. Updated URLs will be posted to the website.
- The intention is to have all new T&M Requisitions go through the online requisition system in the near future.
- I would like to change the day and time of the FIT meeting to something that everyone else finds more useful…even the location of the meeting. I’ll put together an email that we can use to help determine the best day/time/location.

Facilities Integration: Meeting Summary 06/13/2019

Added by Josh Juneau 8 months ago

In the FIT Meeting for 06/13/2019, Kevin provided a nice tour of the Self Service Property application. Prior to the FIT meeting, we met with Site Services and FESS Management as a team. There was a large discussion regarding the upcoming requirement to update RPVs on OSFs, and also how we are going to proceed with capturing condition assessments.

Facilities Integration: Meeting Summary 05/30/2019

Added by Josh Juneau 9 months ago

It has been nearly two weeks since our last meeting, and I apologize for the late posting. Current events discussed on 05/30/2019:

- Self Service Property 3.2 work continues
- No eLog decisions have been made, as yet, from the AD with respect to providing FESS with an eLog account
- FAMIS 12c forms/reports still in testing, AppTree Connectors being installed to new servers FESS-OWLD and FESS-OWLP
- FID Validation preparation

During this meeting, Bridgett presented the eJulie application.

Thanks to everyone who was able to attend.

Facilities Integration: Meeting Summary 05/02/2019

Added by Josh Juneau 9 months ago

During this meeting, we went around the table to converse about the latest items/topics. Items to note:

- Cedric had mentioned that they were keen on obtaining photos and Dawn said she'd be able to help out in that area.
- Database patching that will be occurring over the next several weeks.
- Self Service Property 3.2 testing and development underway
- Pat has been working lots with the latest round of AppTree updates and troubleshooting the application crashes.

Dawn presented on some slides that she had shown at the Facility Manager's meeting with respect to some of the tools available within the ArcGIS applications.

Thanks for attending.

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