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Facilities Integration: Meeting Summary for 03/24/2020

Added by Josh Juneau 10 days ago

Pat Marsh:

  • Converting people for home use
  • Refrigeration info into each piece of equipment

Kevin Coppert:

  • Assisting property clerks and personnel working from home
  • Zoom meetings for training purposes
  • FID Validation Prep -> 4/8
  • FIMS Validation is 6/2-6/3
  • Property pass issues

Bridgett Pygott:

  • Utility Data
  • Working on GIS data migration

Sabina Bellino:

  • Continuing with metrics reporting (awaiting access to server)
  • Received data file from AE Com. Formatting it to import into VFA Facility (Condition Assessments)

Josh Juneau:

  • Assisting with telecommuting
  • GIS: Data migrated
  • FID Notifications
  • SSP
  • Environmental Review

Facilities Integration: Meeting Summary for 03/10/2020

Added by Josh Juneau 26 days ago

Sabina Bellino:

  • Metrics dashboard reports
  • VFA Auditor Training
    Mobile app for performing assessments

Albert Eiffes:

  • PD0 form for the Engineering Task List application
  • SharePoint work
    Engineering Page

Kevin Coppert:

  • Metrics nearly complete
    Sunflower
    Property Inventories
  • Work on FID Validation
  • New Stockroom catalog in testing
    Similar to e-marketplace

Pat Marsh:

  • Putting refrigerant inventory into FAMIS
  • FAMIS System QA
  • VFA Auditor Training (CFM)
  • ESH HPR Assessments in FAMIS
  • Snoop radiation surveys in FAMIS
  • 12c Migration…few bumps here and there

Josh Kenney:

  • Software items updated:
    - BlueBeam maintenance agreement updated
    Software management under control of CD
    - Leica software maintenance agreement updated

Josh Juneau:

  • SSP: Released updates to help improve performance…will begin working on Phase 4 again soon
  • FID: AFDCS validation is beginning and will be adding minor enhancements to FID to accommodate this year’s property validation
  • ETR 1.2 is under review
  • Accommodations app: working on updates for next release
  • ERF: Met with ESH today regarding some metrics; Released 6.2 for testing…changes were requested a while ago
  • Service Now: Met with Anthony Donzelli and learned about Outage categories…ability to add apps to SNOW so that their current availability status can be displayed to users…this may be important for apps such as GIS, eJulie, FID, etc.
  • Oracle database monitoring via SQL Developer

Facilities Integration: Meeting Summary 02/25/2020

Added by Josh Juneau 26 days ago

Kevin Coppert:

  • FIMS Procedure manual
  • FID Validation
  • Inventories opened - 3 Campaigns
  • SSP Outages
  • Metrics for FermiDash
  • Sunflower report changes
  • South Dakota Sunflower Usage

Cedric Madison:

  • Metasys:
    Users Center cold
    IB4 Cabling
  • Restoration of offline power meters

Albert Eiffes:

  • Sharepoint update issues and troubleshooting

Josh Juneau:

  • SSP:
    Worked on optimizing the SSP source code and ensuring that Payara server configuration was optimal
  • Engineering Task Requests
    Enhancements based upon feedback from production usage
  • Environmental Review
    Lots of enhancements that have piled up for a while
  • GIS:
    Refreshed “Staging” environment yesterday, engaging in conversations with ESRI with respect to generating different user roles
  • FID:
    Ready for AFDCS validation, gearing up for changes needed for this year’s standard validation

Facilities Integration: Meeting Summary 02/11/2020

Added by Josh Juneau about 2 months ago

J Kenney:

  • Submitted requisition for Leica license renewal
  • Once complete with the renewal, Site Services will take over ownership
  • FCC GPS Unit...elevator was causing issues when moving around…set up for Kara to come and maintain

C. Madison:

  • DDC updates - Re-estblished MUI meetings…using CA Graphics
    – Johnson is using CA Graphics..it was a bit much for their tech so they have farmed out to CA graphics.
  • Metasys VPN is in the process of using Yubikey for access:
    – Cedric has access to everything he needs…testing going well
    – FESS-TS-ADMIN terminal server was able to connect to server but not able to get into app…discontinued RSA

A. Eiffes:

  • ETR (Engineering Task Request) Rolled out
    - Sharepoint entry form taken offline

K. Coppert:

  • Inventory opening tomorrow in SSP
  • FIMS Training last week
  • Sunflower developer meeting with J. Pygott and Kevin next week. South Dakota will be using SunFlower

J. Juneau:

  • GIS development environment refreshed from production, added user Niehoff for testing purposes
  • SSP: Keeping busy with phase 4 (Property Passes and Untagged Assets)
  • FID: working on changes related to the AFDCS validation
  • ETR 1.0 released to Engineering….subsequently released 1.1 with some minor changes to notifications, etc.

Fermi Redmine: System Outage w/ Lost data last week

Added by Marc Mengel about 2 months ago

The system outage last Thursday was caused by a database server crash; to get things running they put up the last backup, which means Fermi Redmine is currently missing any changes from about 5:00PM Feb 5 through 12:00 noon Feb 6.

We are working on recovering the missing data;It appears to be
73 wiki pages
43 issue updates
18 attachment uploads

-- Update:

so far I've recovered the changes for issue trackers, and project wiki's 'A' through 'N'
I have another 30 wiki pages to check, and then 11 attachments to re-attach...

Facilities Integration: Meeting Summary 10/01/2019

Added by Josh Juneau 6 months ago

There was no main topic for discussion at this meeting, as this was the first meeting since the GIS Manager had left the laboratory. Therefore, there was much discussion around the GIS. Josh Kenney expressed the value of GIS in that it must be moved forward. He mentioned that the utility maps are very important, and updating this data is essential.

Kevin has been working on SURF locations, SSP Phase 4, and FIMS data.

Sabina has been working on metrics, VFA, and other related data.

Albert has been spending time repairing old links and updating the FESS website.

Josh Kenney expressed concern on who is taking over control of software such as Leica. Also, who manages and takes care of the BlueBeam software, which is used by Engineering.

Josh Juneau has been working on development of the SSP Phase 4 and Engineering Task Review applications. Josh is working on migrating the GIS environment over to the Windows 2016 based ArcGIS 10.7 infrastructure, and resolving requests from users. Also working on the FAMIS 12c Forms and Reports migration, and at this time a couple of more testers have been added (Maredith and Marcel).

Facilities Integration: Meeting Summary 08/08/2019

Added by Josh Juneau 8 months ago

Attendees: Sabina Bellino, Kevin Coppert, Josh Juneau, Josh Kenney, Karen Kosky

This week we were happy to have Josh Kenney representing the FESS Engineering department. We had a great discussion regarding FESS Engineering software, processes, and future directions. The Engineering group is currently investigating the use of Service Now for intake of Fermilab project requests, and they may be seeking the use of another project management software as well. There was also discussion around the idea of possibly seeking out an estimating software at some point in the future for the Engineering department, and having an online version of the ICE form rather than using spreadsheets. I will reach out to Michele McCusker from AD to find out if there have been any plans for an online ICE form and communicate back to the group.

Karen attended and we reviewed the Software/Request form with her. She likes it and would be happy to disseminate the information to FESS. I will work with the group to write up a short article around the group’s charge and introduce the Software/Request form. Karen plans to use that article to send the information to other department heads in FESS. We also had discussed the overall role of the group, and determined that we should not be policing software purchases or initiatives, but rather, we should be helping to make recommendations and suggestions for new software or solution intentions so that we can help guide towards better integration and less replication of functionality. Lastly, Karen would like for us to discuss and put together a short article to help others at the lab learn about how they can make use of our FESS online systems. This article may include information regarding submitting work order tickets online, searching for open tickets or active equipment, seeking out information from GIS, and so forth. We should discuss this topic in our next meeting.

Rather than having a separate meeting with FESS management and the entire FIT group, we should probably have at least one FIT group member attend the 8:30 management meeting once a month…possibly even more often. Let’s discuss this in an email or at the next meeting so that we can continue to work on informing management of the FIT group initiatives.

Other important information:

- This morning the T&M and FESS Motorpool applications were upgraded to Oracle 12 and Payara 5. Updated URLs will be posted to the website.
- The intention is to have all new T&M Requisitions go through the online requisition system in the near future.
- I would like to change the day and time of the FIT meeting to something that everyone else finds more useful…even the location of the meeting. I’ll put together an email that we can use to help determine the best day/time/location.

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